![]() Last, I realize that I’m relying on two IFTTT recipes and four different web services to automate a process that could stop working in the future or could fail for external errors at any time. And also, I still need to forward an email to a member who wants to get in touch with a developer who pitched a new app, but that’s better than having to forward and follow-up with everyone in the same email thread. Most notably, file attachments from emails aren’t added as native attachments in Todoist and project members can only see the plain body text of an email. We’ve been happy with this system, but it’s not perfect. Shared tasks posted by IFTTT on Slack can now be viewed by every member of a shared Todoist project, and my sanity has been restored. Yesterday, I tweeted about an issue I was having with Todoist’s IFTTT integration for tasks in shared projects, but that’s already been fixed by the Todoist team. ![]() This enables conversations around pitches to be appended to an actionable item I can keep track of instead of being confined inside email, which is a terrible system for any type of project management. ![]() When they click a link to a task on Slack, my teammates are taken to the task’s panel on the Todoist website, so they can immediately start reading what the email was about (in the task’s note field) and decide if that’s something they want to check out by commenting on the task or assigning it to themselves. Step 3: Team members can manage tasks in Todoist However, that’s been a good timesaver and enough for our needs, as I don’t have to update my teammates on new tasks anymore and they can check the Slack channel when they have time (or even activate Slack notifications if they want to). The message that’s created in Slack is a basic status update – a link to the individual task on posted by an IFTTT bot. When a new incomplete task is added to our shared Todoist project, IFTTT picks it up and posts a link to the task on Slack. MacStories is set up with Google Apps (more on this in the near future) and IFTTT has both Todoist and Gmail channels, which enabled me to create a recipe that turns an email into a task inside a specific project – the one I share with the rest of the team. To minimize my interaction with pitches that I find interesting and want other MacStories writers to look at, I use IFTTT. Members of a shared peoject can comment on tasks, leading to conversations that are contextual to an actionable item and that don’t take place inside email. Any project can have multiple members, who can manage tasks and assign them to others. I use Todoist on a daily basis, and, among various features, I appreciate its straightforward implementation of shared projects. Step 1: Emails are turned into team tasks on Todoist ![]() The solution I landed on is remarkably simple, but it took a while to get it just right and work around a few unexpected bugs. ![]() After weeks of experiments, I chose to leverage web automation and two tools I already use for todo management and team communication: Todoist and Slack.
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